BioCycle REFOR17


Building Best-In-Class
Organics Recycling
Local Policies
Food Waste Collection
Processing Infrastructure
March 30, 31, April 1, 2, 2020 • Sacramento, California • DoubleTree By Hilton Sacramento

Exhibitor FAQs

Updated 2.13

Exhibit Set Up and Registration

Monday, March 30
2:00 PM – 7:00 PM

All exhibits must be
completely set up by
7:00 PM on Monday, March 30

Exhibit Hall Schedule

Tuesday, March 31, 2020
  7:30 – 9:00 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:15 PM   Refreshment break

Wednesday, April 1, 2020
  7:30 – 8:30 AM   Continental breakfast
  9:45 – 10:30 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  2:00 – 5:00 PM   Tear down

Exhibit Ballroom open all day during Conference sessions on
Tuesday & Wednesday, March 31 & April 1.

Continental breakfast, Buffet lunch and Coffee breaks,
held in Exhibit Ballroom

Download PDF of FAQs

Teri Sorg-McManamon 610-967-4135 ext. 133

Assistance with online registration
Rill Ann Miller 610-967-4135 ext. 122

Conference Venue
DoubleTree by Hilton Hotel Sacramento
2001 Point West Way
Sacramento, California 95815
(916) 929-8855
BIOCYCLE CONNECT WEST 2020 will be held at the DoubleTree by Hilton where exhibits will be located in the hotel ballroom.

Exhibit Registration Includes
A maximum of two companies/organizations
permitted to share one exhibit space.
Exhibit registration fee of $2295 includes:

• One 10' (wide) x 7' (deep) booth space (located in carpeted ballroom)

booth dimensions
• Free WiFi access in conference area
• 8' Back Drape and 2, 3' Side Drape
• 6' Skirted Table, 2 chairs and wastebasket
• (1) Booth Identification Sign
• Two Conference registrations (includes attendance of sessions, breakfasts, lunches)
Exhibit elements (i.e., flags, banners, etc.) must be contained within maximum dimensions: 10' wide x 7' deep x 8' high
Electricity (5 AMP, 120 volt): additional $115

Exhibit Specifications
This is NOT an equipment show.
Preferred materials are pop-up banners, free-standing floor displays, literature, video monitors.

If you plan to display light equipment, adherence to these parameters is required::
• Maximum weight for crate/content: 1,000 lbs.
• Crates should be no larger than 5' long x 3' deep x 4' wide.
• All shipments are subject to receiving/storage fees.
• Electricity limited to one 10 AMP, 120 volt outlet for use with computer, screen, exhibit lights.
• Equipment may not run, produce any noise or odor and is not permitted to hold water.
• Exhibit elements (i.e., flags, banners, etc.) must be contained within maximum dimensions: 10' wide x 7' deep x 8' high

Exhibit Shipping
Shipments must be sent directly to STL, Ltd., the official material handling contractor and decorator for BIOCYCLE CONNECT WEST 2020. You will receive an email from STL with a link and temporary password to access the Exhibitor Kit, which will include complete instructions and labels for both advance and direct shipping. Shipments are NOT to be sent directly to the hotel and may be returned to exhibitor.

Airport Transportation
• Taxi/rideshare
• Parking: $10 per vehicle, per day

Hotel Room Reservations
Special guestroom rate: $149/night + taxes
(Rate available until March 8, 2020)
Reserve Online/Call (916) 929-8855

Audiovisual Services
For television, large monitors, etc.: AVMS, Darryl Joyce

Cancellation Policy
Refund: $2,295.00 January 24, 2020
Refund: $1,721.25 January 31, 2020
Refund: $0.00 February 1, 2020

Terms And Conditions
By registering to exhibit, your company/organization agrees to follow the Terms and Conditions set forth by The JG Press, Inc. (dba BioCycle). The BioCycle CONNECT WEST 2020 Conference venue is a hotel ballroom wherein exhibit space is limited to pop-up and freestanding floor displays. Exhibitors wishing to display "light equipment" — refer to the Light Equipment Parameters above. Contact Teri Sorg-McManamon, 610.967.4135, ext. 133 with a detailed description including weight and dimensions of equipment to be displayed within allotted exhibit space.
Equipment or devices producing noise or odors are not permitted. If these requirements are not met, The JG Press, Inc. reserves the right to require modification of any exhibit.
It is the responsibility of the exhibiting company to pay for additional charges incurred. At no time should any miscellaneous expenses be the responsibility of The JG Press, Inc.

Certificate of Insurance
BioCycle Conference exhibitors assume responsibility and agree to indemnify and defend The JG Press, Inc. (dba BioCycle) and DoubleTree By Hilton Sacramento and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither The JG Press, Inc. nor the DoubleTree By Hilton Sacramento maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.
Send Certificate Of Insurance to Teri Sorg-McManamon